Quite often during visiting official institutions, people hear that translation of their documents must be certified and notarized, but it is surprising for the visitors because nobody explains to them the terminology, and subsequently many visitors are confused: what is the difference between these two terms?
Generally, if a document is a letter or a manual, a web-site, promotional materials or any other document, which is not supposed to be presented at the official institution, certification of the translation is not required and usually it is just impossible (since it is just impossible to get a website translation notarized).
In unofficial cases, a translation is accepted at the client’s discretion and can be certified with the seal and stamp of our agency. If you are translating a document that will be submitted to some official institutions, it certainly must go through a procedure of official certification by a notary. The aim of such a certification is to confirm that the translator knows the language, has the appropriate qualification and is responsible for his/ her translation. Usually notarized translation is required in case of translation of birth, marriage or divorce certificates, judgments, wills, diplomas, documents about adoption, passports, immigration, and other official documents.
How does a notary certifies translations?
When we say “to notarize translation” we mean that a notary certifies signature of a translator. According to the legislation of Ukraine, any notary has the right to certify a signature only of a specialist whose qualification is certified with a Diploma issued by Higher Educational Institution of Ukraine.
Types of notary certification
Notary certification can be of two types:
- A notary certifies only the SIGNATURE of a translator;
This type of certification is applied when:
- — translation is sewed with the original of a document;
- — invoices, VAT invoices, consignments and other documents are certified;
- — foreign documents with apostille are certified;
- — any other situations, when it is impossible to certify correctness of this copy to the document original.
- A notary certifies COPY of a document and SIGNATURE of a translator.
This type of certification is applied when:
- — official documents issued by Registry Offices are certified;
- — all official documents with imprints of coat of arms, outgoing number and a signature of an official are certified;
- — corporate and incorporating documents of companies, firms and organizations are certified;
- — official foreign documents with Apostille are certified.
Ukraine concluded international treaties with several countries that simplify the procedure of renewal documents and cancel obligatory stamping of an Apostille. Is it possible to get translation of these documents notarized? There are some requirements according to which translation (and true copies) of the following documents cannot be notarized:
- — hand-written texts;
- — ordinary typed and printed texts;
- — defective and illegible originals of documents.
Other types of translation certifications.
It is worth noting that translations may be certified not just with a notary but also with a seal of a translation office.
The seal of a translation office on a translation may be required as much as a certification of the translation by a notary. Everything depends on the document and requirements of the establishment where you will present your translated documents. In most cases, a translation office certifies translations, validating it with its seal and signature of a translator which is put on the letter-headed document of a company. But this type of certification is not always suitable for some state institutions of Ukraine or abroad. That is why we recommend our clients to clarify the rules for execution of the documents directly in the body for which they are being prepared.
“Svit Mov” company will do notarization of a translation with compliance of all stated requirements of the Ministry of Justice of Ukraine.
Call us on the phones listed on the page to find out the price of translation with notary certification.
Looking forward to your calls.